Track show wrap-out memos and storage facilities for asset transfer and disposal as needed.Maintain relationships with vendors, studio and show level counterparts. ![]() Update and distribute studio contact lists and ensure that they are managed per studio requirements.Coordinate kick-off calls with development for each individual project.casting, business affairs, legal, finance, PR/marketing, etc.) Facilitate communication with the show level and studio departments (e.g.budget lock, budget approval, kick-off calls, deliverables, international filming activity, etc.) Maintain a checklist for each show to ensure major milestones are met (e.g.Track and process approvals and production payments with BA, Legal, and Finance.Compile, distribute, and store production documents (e.g., contracts, call sheets, calendars, vendor lists, reports and schedules) on the studio network.Coordinate domestic and international travel arrangements.Prepare agendas and presentations for management meetings coordinate meeting summaries ensure distribution to appropriate executives monitor and/or follow up on items.Assist in gathering availability information for VFX show side keys (Freelance VFX Supervisors/VFX Producers).Assist in the preparation of bid packages for vendor partners as well as general coordination of the bidding process: Creation of Aspera accounts, gathering of all project materials, bid template prep for vendor partners, creation of bid briefs, and other bidding documents as needed.Assist in the breakdown of scripted materials to determine scope of visual effects.Manage daily, weekly, monthly schedules working with INDIA VFX Executive reporting to Global Head of Visual Effects.You will be a sounding board as a partner to the INDIA VFX Executive, and provide organizational support on vendor management, budgets, and other administrative duties to keep our shows on track. Your proactive approach will allow you to play a central role in understanding our cross-functional partners from across the studio and know when to engage. We are looking for someone who has enough experience and intuition to see a show as a whole and help to set it up for success, and can anticipate how and when to engage actively to keep it on the rails. As a VFX Coordinator on our INDIA team, you will be partnering with the INDIA VFX Executive to advise on and understand the complexities that come with supporting projects from pitch to play.
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